SAP Guidelines

SATISFACTORY ACADEMIC PROGRESS (SAP)

The SAP policy is consistently applied to all students enrolled at JLA. It is contained in the student handbook to ensure that all students receive a copy prior to enrollment. The SAP policy complies with guidelines established by NACCAS and US Department of Education regulations.

Satisfactory progress ensures students successfully complete the program in a timely manner.

Satisfactory Academic Progress includes maintaining a 70% GPA and 67% attendance. To determine whether a student is meeting SAP, students are assigned academic learning and a minimum number of practical evaluations that must be completed and passed. Students must make up failed or missed tests and incomplete assignments, and pass a FINAL written and practical exam prior to graduation.

Leaves of absences do not affect the GPA or attendance. All leave of absences will extend the student’s contract period and maximum time frame by the same number of days taken in the leave of absence and will not be included in the cumulative attendance percentage calculation.. Students who re-enter the institution because of a leave of absence or withdrawal are required to re-enter in the same progress status as when they left.

Students who withdrew prior to completing their program and wish to re-enroll will return in the same SAP status as at the time of withdrawal.

Students are evaluated for SAP as follows:

Cosmetology – 450, 900 and 1200 clocked (actual) hours
Aesthetics – 375 clocked (actual) hours
Nails – 300 clocked (actual) hours
Instructor – 150 hours clocked (actual) hours

Transfer students will be evaluated at the midpoint of the contracted hours or the established evaluation periods, whichever comes first.

Evaluations will determine if the student has met the minimum requirements for SAP. Evaluation frequency ensures student have at least one evaluation by midpoint of the program. The attendance percentage is determined by dividing total number of scheduled hours.

At the end of each evaluation period JLA will determine if the student has maintained at least 67% cumulative attendance and 70% academics since their start date, which indicates that given the same attendance rate the student will graduate within the maximum time frame allowed.

The maximum time allowed for students to complete each program at SAP is as follows:

WEEKS SCHEDULED HOURS
Cosmetology – Full Time 60 2250
Cosmetology – Part Time 112 2250
Aesthetics – Full Time 41 1125
Aesthetics – Part Time 56 1125
Nails – Full Time 41 900

The maximum time allowed for transfer students will be determined based on 67% of the scheduled contracted hours. All accepted transfer hours from another institution are counted as both attempted and completed hours for the purpose of determining when the allowable maximum time-frame has been exhausted.

The qualitative element used to determine academic progress is a reasonable system of grades as determined by assigned academic learning. Students are assigned academic learning and a minimum number of practical experiences. Academic learning is evaluated after each unit of study. Practical assignments are evaluated as completed and counted towards program completion only when rated as satisfactory or better. If the performance does not meet satisfactory requirements, it is not counted and the performance must be repeated. At least two comprehensive practical skills evaluations will be conducted during the program. Practical skills are evaluated according to text procedures and set forth in the criteria adopted by JLA. Students must maintain a written grade average of 70% and pass a final written and practical exam prior to graduation. Students must make up failed or missed tests and incomplete assignments.

Numerical grades are as follows:
Excellent 94% to 100%
Very Good 86% to 93%
Good 78% to 85%
Satisfactory 70% to 77%
Failing Below 70%

Students meeting the minimum requirements for academics and attendance at the evaluation point are considered to be making SAP until the next scheduled SAP. Students will receive a hard copy of SAP determination at the time of each evaluation. Students failing SAP may have their financial aid interrupted, unless the student is on warning or has prevailed upon appeal resulting in a status of probation.

SAP WARNING: A students’ initial failure to meet SAP at an evaluation point will be placed on warning and considered to be making SAP during the warning period. The student will be advised in writing of the actions required to attain SAP by the next evaluation. If, at the end of the warning period, the student still has not met both the attendance and academic requirements, the student may be placed on probation and, if applicable, may be deemed ineligible to receive financial aid.

SAP PROBATION: Students failing to meet attendance or academic SAP after the warning period will be placed on probation and considered to be making SAP during the probationary period if the student appeals the decision and prevails upon appeal.

Only students having the ability to meet SAP, either attendance or academic, by the end of the evaluation period may be placed on probation. Students on an academic plan must be able to meet requirements set forth in the academic plan by the end of the next evaluation period. Students progressing towards their specific academic plan will be considered making SAP. The student will be advised in writing of the actions required to attain SAP by the next evaluation. If, at the end of the probationary period, the student still has not met the attendance and academic requirements for SAP, the student will be determined as NOT making SAP and will not be eligible to receive financial aid.

Students may re-establish SAP and financial aid, by meeting minimum attendance and academic requirements by the end of the warning or probationary period.

APPEALS: Student appeals must contain an explanation of why they failed SAP and what has changed in their situation which will allow them to meet SAP at the next evaluation.

Students may appeal due to the death of a relative, injury or illness of the student or one of their children or the illness or injury of a parent provided there is no one else available to care for the parent.

Students must provide documentation of relatives’ death in the form of a funeral notice or obituary. Documentation required for illness or injury will be a physicians’ note indicating the type of illness or injury and an estimated time needed for recovery.

Results of the appeal will be noted on the appeal and placed in the students file.